How to Connect a Printer to Wi-Fi: WPS, App, and Manual

Prepare for Wi-Fi setup

Before you start, have your network name (SSID) and password ready. You can find these on your router's label or in your ISP's documentation. Confirm that your printer has built-in Wi-Fi, as most modern home printers do, though some compact models may require a USB adapter or lack wireless entirely.

Place the printer close to your router during setup. A strong signal reduces errors and speeds up the initial connection. If you plan to move the printer later, you can repeat the process from the new location without issue.

If your printer has a touchscreen, you can navigate network settings directly. For printers with a two-line LCD, you may use arrow buttons and the OK key. Consult your printer manual for the exact menu names, as they vary by brand and model.

• Network name and password
• Printer's wireless menu access
• Optional: WPS button on router and printer

Use WPS for a quick connection

Wi-Fi Protected Setup (WPS) lets you join a printer to a network without typing a password. Press the WPS button on your router, then press the WPS button on the printer or select WPS from the printer's network menu within the two-minute window.

Some routers also support WPS-PIN, where the printer displays an eight-digit code you enter on the router's admin page. WPS-PIN is less convenient and has known security weaknesses, so push-button WPS is preferred when available.

WPS is not universal. Many modern routers disable it by default for security, and some printers omit the button entirely. If WPS does not work, move to the manual menu method or a mobile app.

Connect manually from the printer menu

The most universal method is to use the printer's wireless settings menu. Go to the network or Wi-Fi settings, choose "Wireless Setup" or "Wi-Fi", and the printer will scan for available networks. Select your network and enter the password using the on-screen keypad or arrow keys.

If your network name is hidden, you may need to enter the SSID manually. Many printers allow this under "Manual Setup" or "Enter Network Name". Ensure you type the exact name, including spaces and uppercase letters.

Once the printer connects, it will confirm with a message or an icon on the display. Print a network configuration page to verify the IP address and other details. This alone is a solid way to find your printer's IP address if you need it later.

Use a mobile app for guided setup

Most printer manufacturers provide a mobile app that walks you through Wi-Fi setup step by step. Download the app for your printer brand from the official app store, then follow the prompts. The app typically detects the printer via Bluetooth or a temporary Wi-Fi Direct connection, then configures your home network automatically.

These apps also help you set up cloud printing, scanning, and other features. After the printer is on your network, you can use standard printing protocols such as Mopria and AirPrint, which eliminate the need for vendor-specific drivers. See our guide to AirPrint and Mopria for compatibility details.

If you prefer not to install an app, the printer's built-in menu works fine. The app is especially useful for printers with a small display or for first-time users who want a visual guide.

Verify and secure the connection

After your printer joins the Wi-Fi network, confirm that it has a valid IP address. Print a network status page from the printer menu or check the router's list of connected devices. Write down the IP address; you may need it for port settings or a static reservation.

Enable WPA2 or WPA3 encryption on your router for the wireless network. These protocols protect your data and prevent unauthorized access. Avoid open networks or WEP, which are insecure. For more details, review our printer security settings guide.

Consider enabling IPP Everywhere, a standard that lets computers and mobile devices find the printer without extra software. According to the Printer Working Group, 98% of printers sold today support IPP/2.0 and DNS-SD, making this standard very common.

Troubleshooting and next steps

If the printer cannot find your network, check that Wi-Fi is enabled on the printer and that the wireless light is on. Move the printer closer to the router and try again. If the problem persists, reset the printer's network settings to factory defaults and start over.

Make sure your router broadcasts on a compatible frequency band. Some older printers only support 2.4 GHz, while modern routers may use 5 GHz or band steering. Check your router's settings to allow mixed-mode operation.

Keep the printer's firmware up to date. Manufacturers release updates that improve wireless reliability and security. You can usually update firmware through the printer's panel or the manufacturer's app. For a step-by-step reset, see printer Wi-Fi reset guide.

If Wi-Fi remains unreliable, you can always connect the printer via Ethernet or USB. Ethernet provides a stable, wired connection for heavy use. For a deeper look at connectivity options, read our printer connectivity options guide.

What to pick for your use

Questions

Do all printers support WPS?

No. WPS is an optional feature on many routers and printers. Some manufacturers omit it for security reasons, and many modern routers disable it by default. If your printer lacks WPS, use the manual menu setup or a mobile app.

What should I do if my printer cannot find my Wi-Fi network?

Check that the network is broadcasting and the printer is within range. Ensure the router is set to a compatible band (usually 2.4 GHz for older printers). Restart both the printer and the router, then try again.

Is it safe to connect my printer using WPS?

Push-button WPS is generally safe if you control when the button is pressed. WPS-PIN has known vulnerabilities and is best avoided. For maximum security, use manual setup with WPA2 or WPA3 encryption.

How do I find my printer's IP address after connecting?

Print a network configuration page from the printer menu, or look at the router's list of connected devices. Many printers also show the IP address on the display in network settings.

Can I connect a printer to Wi-Fi without a computer?

Yes. Use the printer's built-in menu or a smartphone app. Most modern printers allow you to enter network credentials directly from the touchscreen or via the manufacturer's mobile app.